BSI ISO 15489 - Document Management Legal Admissibility
Based on the Australian Standard AS 4390, Records Management, this International Standard was developed to standardise international best practice in records management. It provides guidance on managing records of originating organisations, public or private, for internal and external clients.
This International Standard defines records and records management as follows:
Records - information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business.
Records management - field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
By implementing the International Standard, organisations will ensure that the appropriate attention and protection is given to all their records, and that the evidence and information they contain can be retrieved more efficiently and effectively, using standard practices and procedures.
The International Standard is published in two parts. The first part provides general guidance on managing records of organisations. The second part is an implementation guide to the first part, and includes a methodology (Design and Implementation of Records Systems (DIRS)) which will facilitate the implementation of the first part.
The DIRS methodology consists of an eight step process with feedback, as follows:
It should be noted that BS ISO 15489 can be applied equally to records of all formats, including paper and electronic forms.
By implementing an Electronic Document and Records Management System (EDRMS) - as distinct from an Electronic Document Management System (EDMS), all the facilities which are needed in order to be able to comply with BS ISO 15489 will be included. In particular, the following facilities will be included:
To assist with the understanding and implementation of the International Standard, BSI has also published:
